Reports To:


Front Desk Customer Service Representative/Dispatcher

Customer Experience Manager

Trade Winds Aviation San Jose (KRHV)

If you’re the type of person that enjoys extending exemplary customer service in a fun environment while promoting aviation and safety, you will be perfect for this opportunity! We’re looking for a qualified candidate to act as a liaison between customers and our company assisting with orders, billing, cancellations, complaints, errors and other queries while representing general aviation and the flying club with the highest level of professional service to members and prospective members.

Trade Winds Aviation is looking for a Front Desk Customer Service Representative/Dispatcher that will report to our Customer Experience Manager.

Core Responsibilities

  • Present yourself and Trade Winds Aviation in a positive and professional manner
  • Address customer needs by promoting Trade Winds Aviation options and alternatives
  • Greet customers/members warmly and make them feel welcome
  • Respond promptly (same day) to all voicemails and emails
  • Timely follow-up (same day) to any outstanding customer or internal issues
  • Complete daily, weekly, and monthly task checklists
  • Keep on-line scheduling system up to date with:
    • Member records
    • Pilot records
  • Assist members, instructors and maintenance in scheduling aircraft
  • Dispatch aircraft in a timely manner
  • Process new membership paperwork per checklist
  • Record management of member and Flight Instructor file updates
  • Communicate at shift hand off on maintenance issues and customer needs
  • Coordinate with maintenance daily to keep a current and active fleet schedule; communicate aircraft maintenance status to inquiring members and aircraft owners as necessary
  • Inventory management of all office and pilot supplies including receiving
  • Support and assist cross-functional teams throughout the CLUB as requested:
    • Customer Experience Manager
    • CLUB Owners
    • Maintenance Dept scheduling, parts shipping/receiving parts
    • Flight Instructors
    • Accounting
  • Attend as required; meetings, workshops, and training
  • Adhere to and enforce TRADE WINDS AVIATION CLUB policies and procedures

Skills – Training provided for company specific programs

  • Customer Service: Provide excellent service to club members and prospective members.
  • Proficiency in the use of flight scheduling system
  • Proficiency in the use of point of sale
  • Ability to prioritize multiple, immediate customer needs
    • In-person
    • Phone inquiries
    • E-mail
  • Proficiency in the use of phone system
  • Proficiency in the use of company wide e-mail system
  • Perform all other administrative duties as assigned by management.
    Candidates must possess


Basic computer skills

  • Experience with customer service and sales
  • Enthusiasm to learn
  • The ability to work weekends
  • Basic knowledge of aviation (desirable)

Please e-mail fly@aspenflyingclub.com with contact information and resume if interested in this job.